How to Avoid Costly Talent Compliance Mistakes

HR compliance isn’t glamorous, but ignoring it can be expensive. From missed credential deadlines to incomplete I-9 forms, simple oversights can result in fines, audits, or even lawsuits. The good news? Most compliance mistakes are avoidable with the right systems and support in place.

Here are some of the most common compliance errors schools make and how to avoid them:

1. Incomplete Employee Files

   
   

   Missing background checks, unsigned contracts, or outdated credentials can put your school at risk. Regular audits are key.

   
   

2. Outdated Handbooks or Policies

   
   

   Employee handbooks should be reviewed and updated at least annually to reflect changes in labor law and internal procedures. Do you have a handbook? When is the last time it has been updated?

   
   

3. Misclassified Employees or Contractors

   
   

   Mislabeling roles (especially in charter or nonprofit settings) can trigger serious IRS issues. When in doubt, review job classification criteria with an expert.

   
   

4. Missed Mandated Training or Notices

   
   

   Depending on your state, failure to provide harassment prevention training, workplace posters, or safety notices can result in fines. Are you aware of what training is required by law?

   
   

5. No Plan for Leave Management or Investigations

   
   

   Without a process for FMLA, ADA accommodations, or staff complaints, schools often scramble reactively, leading to inequitable or inconsistent decisions.

EducateHR helps organizations build airtight HR systems that ensure compliance year-round. Need a compliance audit or file review? We’re ready to support you. Reach out today : info@educatehr.org